Administrative Assistant

The Administrative Assistant will provide a variety of administrative and secretarial services to assist in the professional and effective operation of the department. The Administrative Assistant will assist with general office duties to support the functions of the department including, but not limited to handling phone calls, typing and distributing correspondence, scheduling meetings and locations, coordinating audio visual requests, recording and processing minutes, sorting and prioritizing mail, filing, data entry, and ordering office supplies.


Refer to additional job descriptions for department specific accountabilities.

  1. Composes and types correspondence, memos, reports, policies, forms, etc. including confidential material.
  2. Orders and maintains adequate office supplies, keeping within the department’s budget.
  3. Schedules meetings and coordinates conference rooms. Maintains appointment calendar for the VP, Director, and/or Manager.
  4. Supports Manager of Practice Transformation/DVACO implement change required to achieve the clinical quality goals through development of routine feedback mechanisms, guidelines, etc.
  5. Ensures an accurate and efficient filing system for the department.
  6. Sorts and distributes incoming mail. May be responsible for opening mail and responding to correspondences.
  7. Answers telephone, screens and directs calls appropriately, and takes and relays accurate messages in a timely manner.
  8. Processes check requests and maintain records.
  9. Assists with special projects and duties as assigned.
  10. Performs other duties as assigned.

Primary Customers or Key Working Relationships:

Primary Customers Served: External Case Managers, Employees outside Dept., Physicians, Payors, Other Affiliates, Family, Departmental Manager, Vendors, Managers in Other Depts., Others: CCP Leaders, External Agencies, Employees within Dept.


Refer to additional job descriptions for department specific accountabilities.


  • High School Graduate or equivalent required.
  • Associate degree or graduate of secretarial/business school preferred.


  • Three – five years recent Administrative Assistant experience required.
  • Experience in confidential environment preferred.
  • Excellent secretarial and organization skills
  • Medical Terminology may be required for some positions
  • Advanced Knowledge of Microsoft Software, Word, Excel and PowerPoint
  • Proven ability to use advanced components of PC, including Microsoft Word, Excel, Outlook, PowerPoint, Windows applications, Data management systems.
  • Excellent typing and grammar skills; familiarity with business correspondence formats; ability to communicate effectively with physicians, administration, employees and vendors.
  • Ability to type a minimum of 60wpm required.
  • Careful attention to detail; accurate proofreading skills mandatory.
  • Ability to manage projects independently, think creatively, problem-solve; willingness to help achieve team goals.

Licensures & Certifications:


Equipment Used: Computer, Copier, Fax Machine, Telephone, Alpha Pager, Scanner

Exposures: Takes proper precautions as outlined in safety policies, infection control, fire and emergency.

We are committed to the health and wellness of our employees. We offer competitive salaries, comprehensive benefits, generous paid time off, 403b savings plan, lucrative pension plan, tuition reimbursement, and more! Learn more about our benefits. If interested, please apply online at , Job ID 66021

We are an EOE/Veterans/Disabled/LGBTQ employer. Main Line Health celebrates our differences and our similarities. Learn more about our Diversity and Inclusion culture.

Applicants must certify that they have not used tobacco products or nicotine in any form in the 90-days prior to submitting an application to Main Line Health. This will be verified during pre-employment testing. We are an Equal Opportunity Employer. Please, no agency calls